Parish Council meeting minutes – 19th September 2023

·         Village Hall chairs and tables – the Clerk has been in touch with the Village Hall, who are definitely looking to replace the tables and chairs.  Expected expenditure will be around £2,000 – £3,500.

·         St James Park allotments – a quote is still awaited for scalpings for the hard standing and paths.  The Clerk has chased this and quote is expected shortly.

·         Burial Ground – the rubbish area is due to be cleared towards the end of September.

·         Burial Ground – water table monitoring to commence next week, for a period of six months.

·         Replacement tree at Minchens Lane – the Clerk has been in touch with the Hampshire Forest Partnership, who have launched a ‘Shoots Along the Routes’ initiative, which this particular area may be part of.  More details are awaited.

·         Cllr Vaughan has signed off grant for Village Hall kitchen – £7,490

·         Some of the junction white lines to be painted soon.

·         D-Day 80 – Cllr Vaughan has asked RAF Odiham about a fly past, awaiting a response.  He has also put Cllr Bell in touch with the Chair of the Hampshire British Legion.

·         Cllr Tomblin asked what current thinking is on a new school at the East of Basingstoke and Upper Cufaude Farm sites.  Cllr Vaughan to make enquiries.

·         £500k of revenue to provide full time posts in Street Care.

·         Recent EPH meeting, which was a continuation of meeting in March on Strategic Sites – the meeting will be continued again on 28^th September, as there is a lot to cover.

·         Green Team are meeting with Ward Councillors and parishes, and are just about to start to door to door calls to residents about recycling and other green issues.  One to one appointments are also available.

·         Successful trial on bin lorries running on Hydrogenated Vegetable Oil.

·         From November planning applications will need to demonstrate at 10% nett gain on biodiversity.

·         Dixon Road site on A33 is going to appeal on application for 101 houses.  However, there is public drop in session to be held at the Sherfield Park community centre on 21^st September on a new scheme for 80 houses.

·         BDBC is looking at the RAAC issue in the Borough – it affects around 25 buildings, with one community centre being closed.

·         A complete pay and job scale review has been carried out at BDBC, which is now complete.

The Clift Meadow Trustees (CMT) have also been in touch with a number of possible projects.  One for immediate review is a replacement playground surface for the whole of the playground – CMT are obtaining a quote for this, but the cost will be circa £12,000 in total).  CMT have also asked that a solar and battery installation be considered, at a total cost of around £25,000.

Youth Shelter – CMT are looking at this, but the main issue is where to place it.  CMT currently do not support a Youth Shelter.  They consider that there are other projects that are more urgent.

Agenda for October.

Clerk

November agenda

Clerk

The proposal for Bramley includes:

·         Food supplied for attendees by the same supplier as for the Queen’s Jubilee celebrations, but this time the suggested menu is fish and chips.  The total cost of this is around £7,500, with a deposit of £100 payable now.

·         Live music supplied by Tin Pan Allies, who suggest 3 x 40 minute vaudeville stints of period appropriate music.  Total cost is £1600, with a deposit of £460 payable now.

·         A bar supplied by an external supplier, allowing attendees to buy their own drinks.  The Bramley Inn should be given first refusal on this.

·         The Pavilion at Clift Meadow has been provisionally booked.

There are various ideas on the timetable, format, and participants for the event which can be firmed up nearer the time.

It was unanimously agreed to hold an event.  It was also unanimously agreed to pay deposits for food and entertainment.  Clerk to take forward.

Cllr Durrant suggested either the PC donating to RBL or for a bucket collection on the night.

Clerk

Cllr Oborn

A quote has also been received for cyber insurance.  The Clerk noted that this does appear to be geared more to organisations that take financial transactions via their website, which Bramley PC does not.  After some discussion, Cllr Oborn proposed and Cllr Durrant seconded not to proceed with this.

Clerk

·          23/01294/FUL – Meadow View, Sherfield Road Bramley

Amended plans for the erection of two buildings providing a total of 5 x one-bedroom flats and a 1 x two-bedroom flat, alongside gardens, parking and landscaping following the demolition of the existing detached bungalow.

o   Planning Committee members noted that the amended plans do not give any justification for Bramley PC to remove its previous objections.  The only change which could be commented on further is the removal of any landscaping, thus removing any objection that the landscaped areas would just become further parking.  This was unanimously agreed, Clerk to take forward.

i.            Ratification of August planning decisions (see appendix D) – due to the summer recess, planning decisions were made by all councillors via email.  Cllr Oborn proposed ratifying those decisions, Cllr Munday seconded, unanimously agreed.

Clerk

·         A quote is awaited for the St James Park hard standing and paths surfacing.

·         Two tenants at Grays Meadow have been served notice to quit, and the plots have been cleared ready for new tenants.

·         3 plots at St James Park are cause for concern.  A watching brief is being maintained for the present.

·         Signs have gone up at the St James car park stating that it is for allotment holders only.

·         Quotes have been received for various kinds of barriers for the St James Park allotment car park.  Three different options are being considered:

o   4 manual drop down bollards, with a combination key safe.  Cost £1850+VAT

o   An automatic barrier with a solar panel kit and a keypad.  Cost £3800+VAT

o   A manual barrier.  Cost £2200+VAT

After some discussion, Cllr Shimell proposed going out to allotment holders                 to find out what the issues are and what they feel the solution would be.                Cllr Durrant seconded, unanimously agreed.  Cllr Shimell to take forward.

Cllr Shimell

·         Refurbishment of the main hall and committee room floors was completed over the summer.

·         Discussions with Wates continue on the Stocks Farm development.  Wates have indicated that the earliest they are likely to break ground is early 2025.

·         A third quote for the kitchen refurbishment has been received, and a decision is expected before the end of September.

·         Nothing to report.

·         The Clerk noted that road markings in the village will not be addressed until early 2024-25 at the earliest.

·         The Clerk noted that the missing bollards at the pinch points near Ringshall Gardens will be replaced in due course as part of Operation Resilience.  The date of this is currently unknown.

·         Footpath maintenance – Bramley PC has done a great deal of work on pavements and the Cinder Track over the summer.  BDBC state that the SINC by the Cinder Track is owned by Taylor Wimpey, who are disputing this.

Cllr Durrant proposed giving the grant, Cllr Capel seconded, unanimously agreed.  Clerk to take forward.

Clerk

Cllr Shimell proposed ratifying the grant, Cllr Munday seconded, unanimously agreed.  The Clerk noted that this grant would come of out the CIL budget.

A decision in principle was reached oved the summer recess.  Cllr Durrant proposed ratifying that decision, Cllr Capel seconded, unanimously agreed.  Clerk and Cllr Durrant to take forward.

Cllr Durrant/ Clerk

Speedwatch equipment insurance – the insurance renewal quote of £314.20 has been received and is due on 14^th October.  Cllr Durrant proposed that this be paid directly by Bramley PC, and that future years’ insurance should be handled in the same way.  This was unanimously agreed.

Clerk

Clerk

Clerk

Application for reserved matters approval of layout, landscaping, scale and appearance for the Phase 1A residential development, the spine road and associated works pursuant to outline planning permission 19/00018/OUT

·         NDP states 2 storey buildings only – some of these are 2.5 and 3 storeys.  This is against NDP policy D2.

·         Difficult to judge 50 when unable to see the overall plan for whole estate.

·         Members would like barn hipping to soften outlines of houses

·         No slate roofing as per NDP

·         Confirmation required that Cufaude Lane will not be used as an access for the development by building traffic

·         Biodiversity surveys, bats, wildlife, all need to be updated.

·         The footpath that runs through the site from Cufaude Lane through to Basing Woods (FP702), needs to remain open throughout the build and after.

·         No indication of where run off water will go to due there being no master plan for whole site.  There could be a concern that volume of water from another development site will head into Bow Brook and ultimately down to Sherfield and cause flooding.  This is against NDP policy RE1.  There is also a risk of Cufaude Lane flooding, as it already has done on occasion since Razers Farm was developed.

·         Landscaping around the roman road does not appear to be in line with what has been done at Razers Farm (Vyne Park), which would be the preferable option.

·         Objections as above unanimously agreed.  Clerk to put together response and circulate to members for comment before submitting.

Clerk

Erection of 1 no. 4 bed dwelling and detached garage following demolition of existing outbuildings/stables

·         Sightlines from the proposed access are non-existent and therefore dangerous. Cufaude Lane is a national cycle route, and this access will pose a major risk to them.

·         Losing agricultural land – change of use of the land from equestrian.

·         Surface water – no attenuation.  This is not in accordance with NDP policy RE1.

·         Construction traffic – very difficult access from Cufaude Lane, again onto a national cycle route.

·         Objections as above unanimously agreed.  Clerk to process.

Clerk

Certificate of Lawfulness for the proposed conversion of existing roof space into additional living accommodation including the construction of a new dormer roof to rear and single rooflight to front.

·         Proposed conversion will overlook gardens to rear of the property – numbers 3 and 4, and 2 and 5 to an extent.

·         Objections as above unanimously agreed.  Clerk to process.

Clerk

Proposed loft conversion with front dormer and creation of front porch

·         No objection unanimously agreed.  Clerk to process.

Clerk

Variation of Section 106 agreement attached to 14/01075/OUT to allow an amended Mortgagee Exclusion Clause

·         No comment unanimously agreed.  Clerk to process.

Clerk

Prune tree outside rear boundary.

·         Defer to tree officer unanimously agreed.  Clerk to process.

Clerk

Erection of a single storey rear and side extension

·         No objection unanimously agreed.  Clerk to process.

Clerk

Alterations to existing chimney including raising the height

o   No objection unanimously agreed.  Clerk to process.

Clerk

Entire removal of diseased holly tree in rear garden.

The tree is situated beneath a low voltage overhead cable and some smaller branches surround the cable.

Intention is to replace with a fruit tree.

o   Defer to tree officer unanimously agreed – Clerk to process.

Clerk

#1 Cherry Blossom – Fell – significant damage to property and/or human life if fallen naturally due to proximity to the property. 3 cherry blossoms planted as replacement next to entrance gate

#2 Cypress – Fell – significant damage to property and/or human life if fallen naturally due to proximity to the property.

#3 Cypress – Fell – significant damage to property and/or human life if fallen naturally due to proximity to the property.

#4 Cypress – Fell – significant damage to property and/or human life if fallen naturally due to proximity to the property.

o   Defer to tree officer unanimously agreed.  Clerk to process.

Clerk

These were noted.

Thames Water to give a small presentation on the issue in due course, to go in the Parish magazine.

Clerk

The recent EPH committee meeting discussed the spatial strategy on where homes could be built.  The discussion will be continued on 28^th September.

Policies continue to be reviewed.  There is much more coming through on climate change and ecology.

Meeting closed at 8.59pm.

Variation of condition 1 of 21/01147/FUL to amend drawing numbers to allow for change in design and alterations to front porch, additional rooflights and adjustment to elevational window locations

No objection

Variation of Condition 1 of 21/00521/FUL – Erection of 1no. dwelling and associated parking – Increased Gnd and 1st Floor area and addition of carport

Objection

Oak trees: prune back from property boundary

Comments, defer to tree officer

Installation of underground cable

No objection

Erection of rear first floor extension with gable roof to match existing and single storey rear extension with

lean-to roof.

Comments, no objection

Variation of Condition 1 (plans) and 5 (Ensuite window) of 22/01377/HSE to retain the side window with a 2 pane window

No objection

Installation of a ground solar system array comprising of 6 rows of 4 all black solar panels on a site area of 11 metres by 8 metres.

No objection

T1. Acer- clear roof line by 1.5m

T2. Hazel- Clear garage roof line and security light by 1.5m

T3. Fell one dying Eucalyptus

Defer to Tree Officer

2 trees: prune.

Defer to tree officer

Permission in principle for the erection of a minimum of 1 no. and maximum of 3 no. residential dwellings

Objection

Removal of existing hardstanding and access and construction of hardstanding and access for agricultural purposes

T1, T2, T3 – Western Red Cedars: prune.

Variation of Section 106 agreement attached to 14/01075/OUT to enable the transfer of the Equipped play area, northern kick about and southern kick about areas to the existing management company instead of the Parish Council

Variation of section 106 agreement attached to 15/02682/OUT to insert mortgagee in possession clause

Reserved matters application for the erection of 4 dwellings including appearance, landscaping, layout and scale (pursuant to outline planning application 20/01097/OUT)

Conversion of an existing barn into a residential dwelling

Erection of 1 no. 4 bed dwelling and detached garage including associated landscaping and access following demolition of existing stables/home office

Conversion of loft to create additional living space, including creation of 2 no. dormers, interior alterations and addition of window to rear elevation

Erection of two blocks of flats (4+3 no. flats) following the demolition of existing detached bungalow

Erection of a single storey 3-bedroom dwelling together with hard and loft landscaping and on-curtilage parking

Erection of 2 no. employment units for Use Class B2/B8/E(g)(iii) together with access, parking, landscaping and associated works

Erection of a single storey rear extension

Display of 1no. non-illuminated aluminium sign

Erection of a single storey rear extension

No Objection

Removal of existing hardstanding and access and construction of hardstanding and access for agricultural purposes

Objection – The application states : “The development is needed to enable access to the land and its continued agricultural use. The use is mainly for agricultural storage. The area of hardstanding shown on the block plan forms part of the road.”  The current use of the site is to park traveller vehicles and those associated with business use by the residents of the adjacent site. This is not use of an agricultural nature and no agricultural vehicles are stored on site. The hard standing is currently rubble. This application requests tarmac which is out of keeping with the agricultural nature of the site.  The access to the site should be from the track to the rear of the site and not onto Cufaude Lane, onto which there are limited sightlines. No sightline information is offered with this application.

Display of 1no. non-illuminated aluminium sign

No objection