BRAMLEY PARISH COUNCIL
| Minutes of the Annual Meeting of the Council | ||||||
| Date: | Tuesday 21st May 2024 | Time: | 7.00pm | |||
| Place: | Bramley Room, Bramley Village Hall | |||||
| Present: | Cllr Tony Durrant (Chair) | Cllr Chris Flooks | ||||
| Cllr Malcolm Bell | Cllr Keith Oborn | |||||
| Cllr Iain James | ||||||
| In attendance: | Maxta Thomas (Clerk) | 3 members of the public | ||||
| Apologies: | Cllr Chris Tomblin | Cllr Alan Munday | ||||
| Action | ||||||
| 1. | Apologies For Absence – as noted above. | |||||
| 2. | Election of Chairman
Cllr Durrant stood down as chairman, and Cllr Bell took over the meeting in his capacity as Vice-Chair. Cllr Flooks proposed that Cllr Durrant be elected Chairman, seconded by Cllr James. Agreed unanimously. Cllr Durrant took over as Chairman and continued the rest of the meeting. |
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| 3. | Election of Vice-Chairman
Cllr Oborn proposed that Cllr Bell be elected Vice Chair. Seconded by Cllr James and agreed unanimously. |
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| 4. | Co-option of Councillor Bramley West Ward | |||||
| One candidate has come forward to stand for co-option, Sue Howell. Details of the candidate have been circulated to all councillors prior to the meeting. After some discussion Cllr Durrant proposed that Sue Howell be co-opted to Bramley Parish Council. This was seconded by Cllr James and unanimously agreed. Cllr Howell duly took her place on Bramley Parish Council. | ||||||
| 5. | To receive declarations of interest relating to items on the agenda | |||||
| None. | ||||||
| 6. | To appoint representatives to committees and other organisations, as follows: | |||||
| i. Planning Committee
a. Committee members – Cllrs Flooks, Bell, Tomblin and Munday have all stepped forward to stand on the Planning Committee. b. Committee Chairman – Cllr Bell proposed that Cllr Flooks continue as Chairman of the Planning Committee. Seconded by Cllr Durrant and unanimously agreed. |
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| ii. Neighbourhood Plan Working Group
The Clerk confirmed that Cllr Munday has put his name forward for Chair of the Neighbourhood Plan Working Group. This was unanimously agreed. |
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| iii. Allotments & Burial Ground representative
Cllr Howell put her name forward to be the Allotments & Burial Ground representative. This was unanimously agreed. |
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| iv. Community Speedwatch Liaison
Cllr Durrant proposed that Graham White continue in his capacity as the liaison to Bramley Parish Council from the Community Liaison Group. This was unanimously agreed.
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| v. Basingstoke & Deane Association of Parish & Town Councils representative
Cllr Bell stepped forward as the PC representative to BDAPTC. Unanimously agreed. |
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| vi. Hampshire Association of Local Councils (HALC) representative
Cllr Bell stepped forward as the PC representative to HALC. Unanimously agreed. |
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| vii. Clift Meadow Trustees representative
The Clerk confirmed that Cllr Munday has put his name forward as the PC representative to Clift Meadow. Unanimously agreed. |
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| viii. Village Hall Trustees representative
Cllr Oborn agreed to continue as the PC representative to the Village Hall. Unanimously agreed. |
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| ix. Wilder Group Liaison
Cllr Durrant proposed the position, Cllr Oborn seconded, unanimously agreed. Cllr James put his name forward to act as the Wilding Group liaison. Unanimously agreed. |
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| 7. | Resolution that all Councillors be authorised to sign cheques/authorise online payments
Cllr Durrant proposed the above resolution, which was seconded by Cllr Flooks and was unanimously agreed. Clerk to amend the bank mandate as necessary. |
Clerk |
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| 8. | Appointment of Responsible Financial Officer
Cllr Durrant proposed that the Clerk Maxta Thomas should continue as the RFO. This was seconded by Cllr Oborn and unanimously agreed. |
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| 9. | Review of Standing Orders and Financial Regulations
The Standing Orders and Financial Regulations were both reviewed in the May 2023. The Clerk confirmed that there have been no recommended changes to the Standing Orders from NALC since then. However, is there is a new model Financial Regulations document, published very recently. Cllr Durrant proposed accepting the Standing Orders for 2024, and reviewing the Financial Regulations in the summer of 2024, Cllr IJ seconded, unanimously agreed. Clerk to update and publish accordingly. |
Clerk |
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| 10. | Closure of meeting
Cllr Durrant closed the meeting closed at 7.27pm |
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Signed: …………………………………………………………………. Date:……………………………………… (Chairman)