Draft Minutes

·         Roll of Honor board – Cllr Howell to take forward.

·         Cllr Vaughan asked about Illegal waste burning on a site on Cufaude Lane.  Cllr Oborn is working with a residents group and the Borough Council to try and improve the situation.

·         No. 14 bus route – Cllr Vaughan noted that the number 14 will still go through village and on to Silchester.  HCC is looking at ways of improving the service, and reducing delays caused by the level crossing.

·         Cllr Vaughan noted that LGR has been paused whilst the Government reviews the process.

·         Water and sewage – the Leader of BDBC has written to all relevant authorities and spoken with the Minister.  No further progress at present.

Cllr Flooks proposed accepting the lease with the changes already noted.  Cllr Howell seconded, unanimously agreed.  Clerk to take forward.

Clerk

Cllr Tomblin

Cllr Oborn

Cllr Howell proposed accepting the quote with the increased Fidelity insurance.  Cllr James seconded, unanimously agreed.  Clerk to take forward.

Clerk

i.            Ratification of August planning decisions – Cllr Flooks went over the planning decisions taken at the August planning meeting.  Cllr James proposed ratifying these decisions, Cllr Howell seconded, unanimously agreed.

ii.            September Planning Committee meeting – Cllr Flooks summarised the recent meeting.  Cllr James proposed and Cllr Howell seconded accepting the decisions taken.  Unanimously agreed, Clerk to action.

iii.            Cllr Bell noted changes to planning policy and the National Scheme of Delegation which comes into effect on 31^st October 2026.

Clerk

·         Grays Meadow trees – will move forward with pruning and removal over the autumn/winter.

·         Two benches at the Burial Ground need restoration work.  Clerk to obtain a quote.

Clerk

·         A grant application is expected for air conditioning in the Bramley Room and the Frith Room.

·         Hall hire rates to be increased slightly.

·         Large bill coming in for hedge cutting just completed.

·         Clift Meadow exterior lighting has been installed.

·         Flooring in Brocas to be done in October 2026.

·         Kitchen quotes coming in – looking at display at the Community Volunteering event.

·         Car park bollards have been damaged again.

·         CMT are putting in a grant request to the Police & Crime Commissioner for more security cameras.

·         Quotes are coming in for new storage facility.

·         Building work at school has just started, which will have an impact on the Fireworks event.

·         Christmas lights – there are contingency plans is the weather is bad.

·         Ditching work – Cllr Vaughan is looking sat who is responsible for recent ditching work.  The ditches have been left very untidy.

·         Bus shelters – these are due for delivery in October.

·         Poor road repair – down near Meadow View.  Repair is already disintegrating.

·         Verge on Minchens Lane – clerk to report further damage.

·         Lights on Cinder Track – many lights are out.  Clerk to report.  Cllr James to investigate.

·         Clerk to chase work on trees by Mekanix..

Clerk

Clerk

Cllr James

Clerk

Budget for event – Cllr Wright suggested a budget of £500, Cllr Oborn proposed the motion, Cllr James seconded;  unanimously agreed.

In response, and to help protect their drivers in the immediate aftermath of the breach, a 12-month subscription to Experian Plus was secured (provided by Good Neighbourhood Network), which enables ongoing credit monitoring and alerts on searches associated with their names. This has provided strong, proactive protection for drivers during a vulnerable period.

This subscription has now come to an end, and BVD are seeking funding to renew this cover for a further 12 months to ensure its drivers remain protected against the ongoing risks resulting from the breach.

Cllr Bell proposed giving the grant, Cllr James seconded, unanimously agreed.  Clerk to take forward.

Clerk

The Clerk has circulated the latest update on CIL expenditure.

A transfer of £1,441 will be made from the CIL account to the current account to cover the cost of the recent new exterior lighting fitted at Clift Meadow.

Clerk

These were noted.  The Clerk noted that a VAT claim of just under £5,000 will be made in early October for the preceding quarter.

Cllr Howell proposed agreeing the increase outlined above, Cllr James seconded, unanimously agreed.  Clerk to action.

Clerk

Direction

Exceeding

30mph

Exceeding

60mph

Speed

Recorded

Corner

Beaurepaire

Construction of manege and erection of stables and store

·         No objection, provided Heritage Officer is ok with impact on Grade 2 listed building.  Unanimously agreed.  Clerk to action.

Clerk

Outline planning application for residential development, with vehicular access to be provided from the access approved under Outline permission: 19/00018/OUT and Phase 1 Reserved Matters permission: 23/02003/RES; and the provision of; cycle and pedestrian accesses, open space, landscaping, SuDS, and other associated infrastructure. All matters reserved except for access.

·         2.5 storey buildings are still very tall, with very steep roofs.  These are deep into the rural setting and should not be this high.  These could almost be considered three storey with the height of the buildings and the pitch of the roofs.

·         Cycle route access is still on the bend – previous comments on this still apply.

·         All other previous objections still apply.

·         Traffic assessment – the roundabout that traffic will theoretically be directed toward is already at capacity with no room for improvement.

·         The intended bus route only connects with Basingstoke town centre and does not connect with the nearest local facilities at Chineham.  This will force residents into a very long bus journey or into their cars.

·         Further objections unanimously agreed.  Clerk to action.

Clerk

Single storey rear extension and two storey side extension, incorporating first floor extension above part of existing garage. Construction of pergola

·         No objection unanimously agreed.  Clerk to action.

Clerk

Conversion of loft to living accommodation and installation of roof lights at Oak Tree Barn

·         A condition on the original build was noted that permitted development rights have been removed, and that building has been started without planning permission.

·         Windows already installed are set fairly low into the roof and look directly out into neighbour’s garden.

·         May affect the setting of the nearby listed building.

·         Difficult to tell how big the windows will be, or how high up they will be, due to a lack of detail in the plans.

·         From the submitted plans it appears that there will be windows overlooking neighbours property.

·         Overdevelopment of roof space.

·         Objection unanimously agreed.  Clerk to action.

Clerk

Use of former stable block for ancillary staff or guest accommodation

·         Members assumed that the guest accommodation will be for hospitality purposes only rather than permanent residencies.

·         Is a change of usage application required?

·         If the plans are on this basis, no objection unanimously agreed.  Clerk to action.

Clerk

Erection of two storey rear extension and installation of solar panels

·         No objection unanimously agreed.  Clerk to action.

Clerk

·         T/00388/26/TPO – Oak House Officers Row Bramley

T1, T2, T3, T4, T5, T6 – pruning works

o   Defer to tree officer unanimously agreed.  Clerk to action.

·         T/00401/26/TPO – Street Record Officers Row Bramley

Horse Chestnuts (T1 to T5) to repollard within G13 TPO number 0467

o   Defer to tree officer unanimously agreed.  Clerk to action.

Clerk

Clerk

These were noted.

Reinstate existing site access/current building works access to be used as the permanent private residential access and repositioning of outbuilding. Outbuilding to be a garage rather than the previously approved car port (part retrospective)

·         The appeal has not yet been decided.

‘There are no plans to increase this capacity, although there’re projects                 underway, which look at the flows coming into site and what’s being                 discharged out of site. The Wastewater Asset Assurance Programme                 (WAAP) project is to ensure compliance with the existing effluent discharge                 consent and improve storm tank compliance,’

This response has been submitted to officers at BDBC.  Cllr Bell is meeting with his Thames Water engineer contact on 21^st September.

‘The Local Plan Draft Spatial Strategy (Regulation 18) process brought to light significant issues concerning the provision of the strategic infrastructure required to support the higher level of growth now required by Government. In particular, the capacity and resilience of the borough’s water supply system has been brought into question. The council is now working closely with the relevant partners to fully understand the implications of the emerging water supply constraints for the borough and the draft Local Plan.

In late August 2026, the Government responded to the MP for Basingstoke’s concerns about water supply and the impact on the Local Plan timetable.’

Meeting closed at 9.15pm.

Construction of access track to fishing pond, including car parking and associated works.

No objection

Erection of rear single storey extension

No objection

Erection of a single storey rear extension with roof lantern

No objection

Variation of Section 106 agreement attached to 14/01075/OUT to enable the transfer of the Equipped play area, northern kick about and southern kick about areas to the existing management company instead of the Parish Council

Outline planning (including access and strategic landscaping for approval) for up to 130 market and affordable homes, a commercial and/or community building, public open space, off-site highway improvements plus access from Reading Road.

Proposed non-illuminated signage comprising 2 Flag and pole signs, 1 Fascia Sign and 2 stand alone signs.

Erection of four no. poles with floodlighting and CCTV cameras and 3 no. poles with CCTV cameras. (retrospective).

Erection of replacement porch to front; erection of replacement porch to rear with pergola; Increase size of existing aperture to Living room to allow for installation of new doors to rear. Replacement door

Installation of fence, concrete pillars and metal gate (part retrospective).

Outline planning application for residential development, with vehicular access to be provided from the access approved under Outline permission: 19/00018/OUT and Phase 1 Reserved Matters permission: 23/02003/RES; and the provision of; cycle and pedestrian accesses, open space, landscaping, SuDS, and other associated infrastructure. All matters reserved except for access.

Demolition of existing outbuildings and erection of 2 outbuildings for new changing rooms and clubhouse and associated new car park spaces area

Demolition of existing barn and erection of a lifetime dwelling

Variation of S106 agreement attached to 15/02708/OUT to allow the leaseholder of the shared ownership unit 9 Meadowland Close, Bramley, to staircase to 100% equity in the property

Outline Application (with all matters reserved except for access) for residential-led development of up to 650 residential units (Use Class C3) including on-site affordable housing; provision of up to 0.55ha of land for a Local Centre comprising commercial, business, service uses (Use Class E), up to 1.5ha of land for Primary School Education (Use Class F1), up to 0.35ha of land for Employment (Use Classes B2 and E); new vehicular and pedestrian access from Sherfield Road and Bramley Lane; the provision of up to 0.16ha of land for multi-use car park; provision of Community Park, supporting landscaping, on-site Biodiversity Net Gain, open space, allotments and related infrastructure; together with outdoor sports and leisure

Conversion of habitable accommodation into garage and replacement of window with garage door, erection of fence and gate alongside boundary

Proposed first floor side extension

Application for Technical Details Consent in respect of the erection of 3 no. dwellings, in accordance with Permission in Principle Ref 25/01127/PIP

Certificate of Lawfulness for the proposed use of the siting of a mobile home on residential land for ancillary residential use

Installation of 16 no. solar panels on two outbuildings