Annual Meeting minutes – 20th May 2025

BRAMLEY PARISH COUNCIL

Minutes of the Annual Meeting of the Council
Date:		Tuesday 20^th May 2025		Time:	7.00pm
Place:		Bramley Room, Bramley Village Hall
Present:		Cllr Tony Durrant (Chair)	Cllr Chris Flooks
		Cllr Malcolm Bell	Cllr Keith Oborn
		Cllr Alan Munday	Cllr Chris Tomblin
		Cllr Sue Howell	Cllr Jan Wright
In attendance:		Maxta Thomas (Clerk)	2 members of the public
Apologies:		Cllr Iain James
						*Action*
1.	Apologies For Absence – as noted above.
2.	Election of Chairman Cllr Durrant stood down as chairman, and Cllr Bell took over the meeting in his capacity as Vice-Chair. Cllr Wright proposed that Cllr Durrant be elected Chairman, seconded by Cllr Tomblin. Agreed unanimously. Cllr Durrant took over as Chairman and continued the rest of the meeting.
3.	Election of Vice-Chairman Cllr Wright proposed that Cllr Bell be elected Vice Chair. Seconded by Cllr Oborn and agreed unanimously.
4.	To receive declarations of interest relating to items on the agenda
	None.
5.	To appoint representatives to committees and other organisations, as follows:
	i. Planning Committee a. Committee members – Cllrs Flooks, Bell, Tomblin, Wright and Munday have all stepped forward to stand on the Planning Committee. These members were unanimously agreed. b. Committee Chairman – Cllr Tomblin proposed that Cllr Flooks continue as Chairman of the Planning Committee. Seconded by Cllr Howell and unanimously agreed.
	ii. Neighbourhood Plan Working Group Cllr Munday wishes to remain as Chair of the Neighbourhood Plan Working Group. This was unanimously agreed. Cllr Oborn and Cllr Bell also volunteered to be members.
	iii. Allotments & Burial Ground representative Cllr Howell put her name forward to be the Allotments & Burial Ground representative. This was unanimously agreed. Cllr Durrant noted that Cllr Howell and The Clerk have should have delegated authority to manage the allotment administration as necessary, including all letting arrangements. This was unanimously agreed.
	iv. Community Speedwatch Liaison Cllr Durrant proposed that Graham White continue in his capacity as the liaison to Bramley Parish Council from the Community Liaison Group. This was unanimously agreed.
	v. Hampshire Association of Local Councils (HALC) representative Cllr Bell stepped forward as the PC representative to HALC. Unanimously agreed.
	vi. Clift Meadow Trustees representative Cllr Flooks wishes to continue as the CMT representative. This was unanimously agreed.
	vii. Village Hall Trustees representative Cllr Oborn agreed to continue as the PC representative to the Village Hall. Unanimously agreed.
	viii. Community Engagement representative. Cllr Howell proposed that a Parish Councillor should look at community engagement issues. This needs to be looked into a proposal brought to full council. Cllr Wright to formulate proposal.					*Cllr Wright*
6.	Resolution that all Councillors be authorised to sign cheques/authorise online payments Cllr Howell proposed the above resolution, which was seconded by Cllr Munday and was unanimously agreed. Clerk to amend the bank mandate as necessary.					*Clerk*
7.	Appointment of Responsible Financial Officer Cllr Durrant proposed that the Clerk Maxta Thomas should continue as the RFO. This was seconded by Cllr Munday and unanimously agreed.
8.	Review of Standing Orders and Financial Regulations The Financial Regulations have been reviewed this year and were formally agreed in April 2025. The Clerk confirmed that there has been no new Standing Orders template from NALC. However, these should be reviewed, along will all other Parish Council policies, over the course of the next year. With this in mind, from June 2025, policy review will become a standing agenda item, with a policy reviewed each month.					*Clerk*
9.	Closure of meeting Cllr Durrant closed the meeting closed at 7.13pm

Signed: …………………………………………………………………. Date:……………………………………… (Chairman)